Set up and manage sites

Admins and Owners can create and edit sites in Site Management. Office staff and Approvers can view site information.

Add a site

1. Select Add a site and enter a name workers will recognise.
2. Set Break Duration (Minutes). This is the daily break used in attendance calculations.
3. Set Payroll Rounding (Minutes). This is the interval used to round effective timesheet hours.
4. Enter Start Time and End Time if you want them available when reviewing payroll.
5. Add the site’s location if you will use location or van QR codes.
6. Select Create New Site.

The defaults are a 30-minute break and 15-minute rounding. Rounding can be set from 1 to 60 minutes. Read how hours are calculated before changing these settings.

Set the location

Enter Latitude and Longitude, or search for an address or postcode to fill them. Check the resulting position on the site map. Location and van check-in flows look for sites within 100 metres, so a pin far from the entrance can stop the correct site appearing.

A site can be saved without a location and used with a Site QR code. It needs a location to appear in nearby-site searches.

Edit a site

Open the site’s edit action, change the details and select Save Edit. Break and rounding settings are used when attendance is calculated, so review affected reports after changing them. Separately saved payroll hours need their own review.

Delete Site is currently unavailable in the edit dialog. Contact support if a site needs removing; use Save Edit to correct its name or details.

Make the sign

After creating the site, open QR Codes to print or download its code. Check the site name by scanning it before displaying the sign.