Choose who receives notifications
Admins and Owners can choose which company notifications a worker receives. Open User Management, find the worker and select Manage Notifications.
Turn on the relevant notifications and select Save settings. These choices control emails for the current company.
| Notification | When it is used |
|---|---|
| User offboarded | A worker is removed from the company. |
| Holiday requested | A worker submits leave for review. |
| Adjustment requested | An attendance correction needs review. |
| Payroll ready | The previous week’s payroll needs reviewing, including overdue reminders. |
| Payroll ready for export | The week’s payable hours have been approved. |
| MOT, tax, insurance or service | A vehicle date is approaching. |
| Unauthorised movement | A tracked vehicle classed as Do not use has moved far enough to trigger an alert. |
Payroll emails
Section titled “Payroll emails”Payroll review emails are scheduled for Monday morning. Follow the link to the relevant week, complete the payable hours and arrange approval by an Admin or Owner.
Overdue reminders continue on the scheduled days while that week’s payroll remains unapproved. After approval, the export notification goes to people subscribed to Payroll ready for export.
An email subscription does not change the recipient’s role. Someone who receives a payroll notification still needs the appropriate access to approve or export it.
Other emails
Section titled “Other emails”Account invitations, holiday decisions and attendance adjustment decisions are part of their own workflows. The weekly attendance summary is also separate from these subscription switches.
Staff with Vehicle Management access can set their own vehicle reminder subscriptions from that page.